Share this Job

Consumers Energy Foundation Admin(Remote in MI)

Date: Jun 9, 2021

Location: Jackson, MI, US

Company: Consumers Energy

Join the diverse and dynamic team that powers Michigan's largest energy provider and one of the nation's largest gas and electric combination utilities.  Consumers Energy services 6.7 million of Michigan's 10 million residents - caring for our friends and neighbors in all 68 Lower Peninsula counties.  We embrace a cleaner and leaner utility vision focused on eliminating energy waste and adding renewable energy from sources such as wind and solar.

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

 

This position provides administrative support for the Consumers Energy Foundation. The work involves managing the foundation's employee-directed giving programs (volunteer grants and matching gifts) utilizing specialized grants management software and SAP, processing grant payments in accordance with strict legal and tax requirements and working closely/communicating with employees, retirees and nonprofits The position requires great attention to detail, an ability to juggle multiple priorities and a capacility to learn and utilize a variety of technologies.

 

Responsibilities

  • Manage the Foundation’s volunteer grant and matching gifts programs utilizing specialized grants management software as well as SAP; includes validating & verifying nonprofit tax status, communicating with employee donors and volunteers
  • Process foundation grant payments and manage receipts in accordance with legal and tax requirements
  • Compile and organize grant data, including accounting reports and managing (and reconciling) foundation budget payments
  • Handle employee and retiree inquiries, perform other administrative-related support for Foundation activities

Required Qualifications:

  • High school diploma or equivalent
  • 2+ years of experience

Overview

The Administrative Support Job Family is utilized throughout the Company.  Typically, employees in this job family are required to operate personal computers, utilize various computer software programs, and demonstrate basic or proficient typing.  Employees, depending on the assigned department, may also be required to have completed some college level coursework or to possess local, state or federal licenses and/or certification in order to carry out the assigned job duties.

 

Nature of Work

The essence of the work that is performed by the Administrative Support Job Family is office support and clerical in nature regardless of the level of difficulty.  At the lower level, the work performed will tend to be of a routine nature involving standard clerical, secretarial, office or data entry tasks.  As such, the responsibilities can be proficiently performed after a relatively short training period.  At this level, the employee(s) could easily move to different functional areas of the Company and successfully perform their routine clerical, secretarial, office or data entry tasks with minimal training.  At the higher levels in this job family, the work performed will be of a complex nature involving various functional/specialized disciplines (ie, accounting, land and right of way, finance, human resources, materials management, customer billing, etc) wherein the work responsibilities can only be proficiently performed after a relatively long training/ experience-related time period that may also require successful completion of various college level courses in the functional area and/or specialty.  At this level(s), the employee(s) could not easily move to different functional areas of the Company as their specialized knowledge/skills/experience etc, would not normally be applicable.

 

Essential Functions

 

Performs administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload and organizing and conducting assignments according to deadlines.  Sets up office systems including file maintenance, correspondence deadlines, and project management for own work.  Provides backup phone and customer support.  Prepares and composes letters, reports, and correspondence and performs other clerical administrative support duties as directed from time to time. Maintains confidentiality.  Performs or establishes procedures for all clerical functions and actions including phones, filing, and general word processing, tracking of information, maintaining logs/spreadsheets, and other similar administrative support.  Under general direction, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other areas of the Company, etc.  Ensures that requests for action or information are relayed to appropriate staff members; ensures that information is furnished in a timely manner; decides whether a higher authority should be notified of important or emergency matters.  Periodically evaluates process and program effectiveness and takes action to maintain continuous improvement.  Follows all safety rules and procedures, and contributes to the safety of co-workers and the general public.  Participates as an active administration team member by contributing to program development and organization planning.  Performs responsibilities in a manner that clearly shows effective communication and cooperation and that promotes open exchange of information, respect, high ethical standards and professionalism.  Maintains work areas in a clean and orderly manner.  Individuals should exemplify safe work practices and follow the Company’s compliance standards.  Regular attendance is expected.

 

Hours and Travel

 

Meet travel requirements of the position.  Work a flexible schedule, which may include evenings, weekends, holidays and overtime.

 

 

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment.  The recommended maximum weight for employees to lift without the aid of other employees or a lifting device is 35 pounds.  The recommended maximum weight for employees to lift without the aid of other employees or a lifting device is thirty-five pounds.

 

 

 

 

 
All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity or national origin.


Nearest Major Market: Jackson Michigan
Nearest Secondary Market: Ann Arbor

Job Segment: Clerical, ERP, Administrative Assistant, SAP, Energy, Administrative, Technology