Records Mgmt Admin
JACKSON, MI, US
Consumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to 6.8 million of the state’s 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.
Location: This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday and may be assigned to any Consumers Energy Service Center located throughout Michigan's lower Peninsula. The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify).
General Summary of Job Responsibilities
The Records Management Admin maintains records system by conferring with clerical and supervisory personnel about records problems; scheduling transfer of records to inactive or archival storage; micro graphing records; answering questions and requests; preparing reports.
System Integrity Programs & Projects (SIP&P) Document Controls Team is responsible for management of records during the execution phase of gas capital projects in coordination with Engineering, Enterprise Project Management (EPMO), and Third-Party Engineering Vendors.
Essential Duties and Responsibilities
- Work directly with engineering, project management and vendor personnel ensuring reviews and record requirements adhere to our Standards
- Update and maintain Engineering Content Management database used for tracking, transmitting and distributing engineering and project records such as drawings and vendor literature
- Provide support and perform document processing tasks during design, construction and closeout
- Maintain quality results by following, and enforcing standards
- Improve records management/information governance job knowledge by attending training sessions; reading technical publications
- Participate in project status update meetings
- Provide relevant document status content during operating review (daily, weekly and/or monthly)
- Attend and participate in Lessons Learned collaborations arranged by EPMO project managers
- Assist in the development and management on departmental document control Standards
- Provide complex records management statistical information by answering questions and requests, and following prescribed procedures; prepares statistical reports; prepares reports of compliant destruction of records
- Assist various departments in managing inactive records by following prescribed procedures for the archival of physical records to a centralized location, or the reduction of paper records through the transfer to an electronic medium
- Identify complex records management related problems by conferring with clerical and supervisory personnel, while supporting and protecting operations by following records management procedures and maintaining confidentiality
Other Essential Duties and Responsibilities
- Complete standard work for the CIG Center records including sorting, filing, retrieving, maintaining a charge-out system, scanning and indexing records, primarily in the physical medium
- Implement the record retention schedules by scheduling the transfer of records to inactive/archival storage, manage legal (litigation) holds for physical records within the CIG Center and destroy records in a manner compliant to security classification and retention requirements
- Identify records management-related problems by conferring with clerical and supervisory personnel; support and protect operations by following records management procedures and maintaining confidentiality
- Assist various departments in managing inactive records by following prescribed procedures for the archival of physical records to a centralized location, or the reduction of paper records through the transfer to an electronic medium
- Provide records management statistical information by answering questions and requests; follow prescribed procedures; prepare statistical reports; prepare reports of compliant destruction of records
- Improve records management/information governance job knowledge by attending training sessions; reading technical publications
- Maintain quality results by following and enforcing standards
- Other duties as assigned or may be necessary
Knowledge/Skills/Abilities
- Excellent Customer (internal and external) skills
- Computer proficiency in Microsoft Office programs
- Ability to work in a fast-paced environment
- Ability to pay great attention to detail
- Ability to accurately prepare and maintain records, files, and reports
- Ability to maintain effective interpersonal relationships
- Skill in communicating effectively in writing as appropriate for the needs of the audience
- Ability to communicate effectively in both oral and written form
Education & Experience
- Associate Degree in Business Administration with 2 years of experience in records management or similar roles
- [OR] High School Diploma with 4 years of experience in records management or similar roles
Why should you join our team?
At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.
What we offer:
- Competitive compensation packages
- Medical, Dental and Vision
- 401k with company match
- Paid parental leave
- Up to 13 paid Holidays
- Paid time off
- Educational Assistance Program
Diversity, Equity & Inclusion:
We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don’t discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capABLE, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.
All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.
Job Segment:
Document Control, Project Manager, Law, Engineer, Clerical, Administrative, Technology, Legal, Engineering