Administrative Assistant

Consumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to 6.8 million of the state’s 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.  

This position is not eligible for immigration sponsorship, e.g., H-1B, TN, etc. Please do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals with CPT, OPT, or STEM OPT for this position as the position is not eligible for participation in the H-1B lottery program and is not eligible for current or future immigration sponsorship for a work visa.

Location: This position is onsite at the {SERVICE CENTER} located in {City, State}.  The selected candidate must be within a commutable distance or willing to relocate.

GENERAL SUMMARY OF JOB RESPONSIBILITIES
The Administrative Assistant is responsible for performing a variety of administrative and operational support services required by business leaders. They assist management with office operations, such as scheduling meetings, receptionist duties, and supporting assigned projects. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices for submission and approval.
• Compose, prepare, and verify the accuracy of a variety of materials, which may include correspondence, reports, agendas, lists, forms, presentations, memoranda, and other documents—independently or from leader instructions. Assist in preparing department and other agenda items and maintain a variety of lists as required.
• Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to the appropriate destination. Maintain the department calendar and schedule appointments and meetings for leadership. Serve as a liaison between the department and other administrative units.
• Coordinate transportation and travel for management. Process travel-related documents.

• Order and maintain supply inventory and office equipment. Contact vendors, service providers, and related departments (e.g., Facilities, etc.) to resolve inquiries and issues.

• Schedule and coordinate meetings, including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, speaker assistance, catering, audio/visual, conference calls, etc.). Document meeting minutes.

• Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.
• Perform other duties as assigned or as necessary.

KNOWLEDGE/SKILLS/ABILITIES

• Effectively work with individuals and groups.
• Proficient in computer technology and software; knowledge of Microsoft Suite programs.

• Ability to organize and prioritize multiple assignments.

• Ability to resolve issues as required.
• Ability to utilize various computer software programs.
• Effectively and efficiently perform highly responsible administrative functions, duties, and activities with attention to detail.
• Organizational and time-management skills.
• Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer paper.
• Written and verbal communication skills.
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EDUCATION & EXPERIENCE

• Associate degree in Business or a related field, plus two (2) years of experience in an administrative support role or a related field

• (Or) High School diploma plus four (4) years of experience in an administrative support role or a related field

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

• Competitive compensation packages
• Medical, Dental and Vision
• 401k with company match
• Paid parental leave
• Up to 13 paid Holidays
• Paid time off
• Educational Assistance Program

Diversity, Equity & Inclusion: 

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don’t discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capABLE, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.